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Property management companies and real estate firms manage a constant stream of tenant applications, lease renewals, maintenance requests, and financial obligations across portfolios that may span hundreds of properties. Data lives in property management systems, accounting platforms, tenant portals, and market data feeds — but stitching it together for timely decisions requires manual effort that scales poorly with portfolio size. Wayak connects your property data sources, applies portfolio and operational logic through a semantic layer, and deploys agents that screen tenants, track leases, and analyze financial performance. Playbooks automate the recurring workflows — application scoring, renewal reminders, maintenance routing, financial reporting — so your property teams manage by exception rather than by spreadsheet.

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Use cases

Tenant screening

Score tenant applications using credit, income, and rental history data, and notify applicants with automated decisions.

Lease management

Track lease expirations, automate renewal outreach, and manage document workflows across your entire portfolio.

Maintenance request tracking

Route incoming maintenance requests to the right vendor or team based on urgency, category, and property rules.

Occupancy optimization

Analyze vacancy patterns and market conditions to optimize pricing, marketing, and lease-up strategies.

Property financial reporting

Generate property-level and portfolio-level financial reports with automated data compilation and variance analysis.

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Platform capabilities used

CapabilityHow it’s used
Data sourcesProperty management system (units, leases, tenants, maintenance), accounting database (GL, AP/AR, budgets), credit/background check API (scores, criminal, eviction), market data API (rents, vacancy rates, comparables)
Knowledge spacesLease templates and legal documents, tenant screening criteria, maintenance vendor contracts, company operating procedures
Semantic layerObjects for properties, units, leases, and tenants. Metrics for occupancy rate, NOI, rent per square foot, and maintenance response time. Dimensions for property type, market, unit type, and lease status
AgentsTenant Screening Analyst for application evaluation. Portfolio Analyst for financial performance and occupancy analysis
PlaybooksEvent-triggered application scoring, scheduled lease renewal reminders, event-triggered maintenance routing, monthly financial report generation